There are many departments of administration for the maintenance of college information and student databases in any institution. All these departments provide various records regarding students. Most of these track records need to maintain information about the students. This information could be the general details like student name, address, performance, attendance etc or specific information related to departments like collection of data.
This series documents orders of the city manager or county administrator. Permanent, In Agency This series documents feasibility studies created by or for a locality.
Permanent, In Agency Finding Aids or File Locators This series consists of lists created to locate files, records, or artifacts.
Retain until after no longer administratively useful Disposition: Freedom of Information Act FOIA Requests This series documents responses to requests to view official records or retrieve information from official records.
This series may include, but is not limited to: Retain 3 year s after last action Disposition: Funded This series documents grant acceptance or approval, completion and conformance with grant stipulations that are not of a fiscal nature. Retain 5 year s after project completion Disposition: Unfunded This series documents grant proposals that did not receive funding.
Retain 1 year s after decision Disposition: Non-confidential Destruction This series documents administrative hearings not listed on another records retention schedule. History Files This series documents the history of the locality, its government, its accomplishments, its officials, or employees.
This may include material of an exceptional nature that is listed as disposable in this or other general schedules.
Indexes, Checklists, and Control Lists This series consists of forms, books, or computer records used for internal control of a process or action that does not act as the only record of final approval of the action or process.
Retain until after superseded, obsolete, or rescinded Disposition: Retain 6 year s after final payment Disposition: Information and Public Education Records: Other Records This series documents public information or education campaigns and materials or items collected from various sources about the locality.
Investigative Reports This series documents internal investigations of incidents, local officials, employees, departments or operations and policies not covered by another general or specific schedule. Non-confidential Destruction This series documents status of legal cases involving the locality, its officials, employees, or departments.
Retain 10 year s after last action Disposition: Management Reports This series consists of reports created for internal control or management of a specific function of the local government.
Inspection Reports This series documents the inspection and approval of microform prepared by or for locality. Retain 3 year s after end of calendar year Disposition: Processing or Methylene Blue Tests This series documents testing required to validate the correct processing and development of microform.
Entity Having Enforcement, Regulatory, or Decision Powers This series documents the proceedings of meetings of boards, councils, conferences, committees, offices, and other groups having enforcement, regulatory or decision powers.
This series includes indexes to minutes. Entity Without Enforcement, Regulatory or Decision Powers This series documents proceedings of various meetings of advisory boards, councils, conferences, committees, offices, and other groups that do not have enforcement, regulatory, or decision making powers.
Locality Produced or Sponsored This series documents motion pictures or videos, other than training material and temporary recordings of minutes, prepared by or for locality for a specific purpose. Office Instructions or Procedures This series documents internal guidelines, policies, or instructions for the operation of an office or a function.
Permanent, In Agency Citation: Administrative Structure and Management This series documents organization or functions of the locality's major administrative units; also, material about the reorganization of the departments or management structure.
This series includes photographs or negatives created by or for locality. Other Material This series consists of photographs, negatives, image files, filmstrips, or slides produced by the locality, not considered historically significant.
Personnel Identification This series documents photographs used for identification of employees, contractors, or vendors. Retain 1 year s after separation Disposition: Administrative This series documents the planning of administrative changes or projects, major purchases, significant events or occasions not requiring board or council approval of the details.
Presentation Materials This series documents presentations given by locality employees. Proclamations This series documents the honoring of specific groups, associations, or people by the Mayor or Board of Supervisors.
The series consists may include, but is not limited to: Retain 2 year s after end of calendar year Disposition:DRAFT TACS TACS: Time and Attendance Collection System Supervisor Training Participant’s Workbook Course February 23, Finance Payroll.
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